All art or furniture collections typically begin with a single acquisition. That one object is easy to insure, document, ship and care for. Over time, jpegs, invoices and other paperwork aggregate. Insurance brokers begin to ask for an itemized inventory; accountants make similar inquiries. SLP Collect & Collection Management were developed to make this process smooth & easy.
SLPCollect was developed in 2005. Our clients needed an art inventory program that was easy to use, from anywhere, at any time, on any kind of device. After extensive research with the existing platforms, we decided to create our own.
It worked so well that we decided to make it available to anyone who needed it. At the time, there was no other web-based art inventory option for art collectors. Today, SLPCollect is used around the globe by our clients, the clients of other art advisors, art professionals and dealers, and individuals who maintain their own collections. It features four currencies – US Dollars, British Pounds, the Euro, and HK Dollars – and is available only in English.
Collection Management is a more extensive service for the creation of art inventory archives (digital and physical). Typically, SLP’s Collection Management clients work with other art advisors or on their own; SLP’s art advisory clients receive this service as a part of their standard contract. The work is often project-based, lasting as long as it takes to do a proper physical inventory & condition evaluation, insurance appraisal, database creation and collation of printed matter. A collection of 100 objects typically takes about 3-5 months, for example. CM clients may retain SLP to do quarterly or annual updates, depending on the frequency of their collecting habits.
How safe is SLP Collect - a web-based art inventory program?
SLP Collect is unbelievably safe. It is an encrypted program with a SSL certificate – two layers of security. No email accounts are linked to the online server. SLP office staff members do not have access to client databases unless the client gives SLP a password and express permission. When you acquire an account, you are given a temporary password. Once you change that, only tech support knows how to access your database (in the case of an emergency, like you forgot your login details).
When should people begin an archive of their art collection?
As soon as possible. If you begin your archive at the moment of your first acquisition, you will save yourself time, money, and stress down the road. Even if you only ever acquire twenty objects…you are better protected with clean, accurate, well-organized documentation than without.
Is a paper archive really necessary? Is a digital archive really necessary?
A paper archive is necessary to safely store all of the original invoices, photos, bills of lading and other original documents that you get when you acquire a work of art. A digital archive is helpful in being able to easily and conveniently access the details of your collection.
Why is it important to have a good collection archive and database?
Ideally, it is best to have both. The reasons in the short term include proper insuring of art works (for which your database comes in handy), and having the necessary paperwork on hand in the event of a claim (located within your well-organized physical archive). There are many reasons beyond insurance however. One reason is purely experiential – a good archive helps you to appreciate and understand your own collection. More practically, an archive and a database are essential for the resale or transfer of assets; this is especially important for estate planning.
SLP Collect users are found all over the world
To visit a sample SLP Collect account, please ask for login details via our contact page